The Modern Meeting Standard
The traditional meeting has held us, hostage, for too long. It’s wasted our time, energy, and drained from us the aliveness that makes work exciting and fulfilling. And for our organizations, the traditional meeting gets in the way of important decisions that need to be made for forwarding momentum. It forces our organization to walk when we all have the burning desire to run.
Natalie M. Garcia created this platform http://modernmeetingstandard.com to formulate the best meeting strategies for organizations to facilitate their productivity.
Our vision is to make meetings a delightful experience where companies form a deep connection aimed at productivity.
Different Types of Meeting
We handle different types of meetings, such as formal meetings, annual general meetings (AGM), statutory meetings, board meetings, informal meetings, brainstorming meetings, one-on-one meetings, and retrospective meetings.
1. Formal Meetings
The participants in a formal meeting usually have defined roles to play because they belong in the company’s hierarchy, such as secretary, and chairman. Pre-defined policies regulate the procedures in such meetings.
To manage this type of meeting effectively, set precise objectives to motivate people to attend. For instance, “to discuss how to raise funds for the 2020 edition of play safe.”
Moreover, create an agenda to maintain control during the meeting and ensure a follow up so that participants can take necessary actions before the next meeting.
2. Annual General Meetings (AGM)
This meeting is a compulsory yearly assembly of a company’s leaders and stockholders. During this gathering, the company’s director informs shareholders about its accomplishment and strategy through an annual report.
AGM takes place so that shareholders can vote on the company’s matters and the board of directors. Attendees are usually informed of this meeting 21 days before the occurrence.
3. Statutory Meetings
A statutory meeting is the first gathering of the stockholders of a public firm. This meeting happens only once in the existence of a company.
4. Board Meetings
Board meetings occur as often as an organization mandates. Attendees include the board of directors and the chairman. They examine the company’s performance, review policy issues, and tackle the company’s problems.
For this type of meeting, find a means by which attendees can express their concern for the company. Also, clarify the roles of all participants and evaluate the agenda.
5. Informal Meetings
An informal meeting doesn’t require as much planning as a formal meeting. Therefore, there’s no need for an agenda or minutes. Moreover, they concentrate on minor issues, and are usually unexpected. Flexibility is a benefit of this type of meeting.
6. Brainstorming Meetings
We advise that you organize brainstorming meetings if you need creative ideas for a project. However, be careful not to bring in confusion since too many chefs spoil the cook. A good brainstorming meeting should leave attendees feeling comfortable, confident, and stimulate collaboration and effective communication amongst group members.
To get the best out of this meeting, follow these tips:
- Make the meeting short, so everyone stays focus. A prolonged discussion quickly gets everyone tired, at the end of the day, attendees may not achieve the goal
- Keep the meeting small and not more than ten participants. This way, everyone can drop their ideas and make their contribution within the shortest time
- Reveal the goal of the meeting to every concerned person even before everyone gathers
- Ask that every attendee prepares for the meeting by not only planning ahead but also having their ideas ready. Thinking individually before coming together produces better results most times
7. One-on-One Meetings
This kind of meeting is perfect for individuals and members who can’t express their selves openly and firmly in a large group. For a successful one-on-one meeting, we advise that you adhere to your plan and concentrate on each other. For example, don’t answer phone calls nor engage in other activities as the other person speaks.
8. Retrospective Meetings
A retrospective meeting entails that attendees evaluate past events, examine what helped and didn’t for a project.
A delegate from each team should be available during this meeting to discuss their experiences. Representatives can include members of the customer service, marketing, operations and sales team.
To have an effective meeting of this kind, attendees must discuss the problems and successes of the projects. Welcome differing views and tackle controversial issues. You can employ an unbiased facilitator to give representatives equal and adequate time to express themselves.
At the end of a retrospective meeting, attendees must understand what effective strategy they need to reproduce in the future and the ineffective strategy they must neglect.