One-on-One Meeting Setup – Definition & Detailed Explanation – Meeting Scheduling and Planning Glossary

What is a one-on-one meeting?

A one-on-one meeting is a private meeting between two individuals, typically a manager and an employee, where they discuss various topics related to work performance, goals, feedback, and career development. These meetings are usually scheduled in advance and provide a dedicated time for both parties to communicate openly and address any issues or concerns.

How to schedule a one-on-one meeting?

To schedule a one-on-one meeting, it is essential to find a time that works for both parties. This can be done by sending a calendar invite or using a scheduling tool to find a mutually convenient time. It is important to set a specific agenda for the meeting and communicate it to the other person in advance to ensure that both parties are prepared.

What are the benefits of having one-on-one meetings?

One-on-one meetings offer several benefits, including improved communication, increased employee engagement, better alignment on goals and expectations, and a chance to provide and receive feedback. These meetings also help build trust and strengthen the relationship between managers and employees, leading to higher job satisfaction and productivity.

How to prepare for a one-on-one meeting?

Before a one-on-one meeting, it is essential to set clear objectives and goals for the discussion. Both parties should come prepared with any relevant information, updates, or questions they want to discuss. It is also important to create a comfortable and private setting for the meeting to ensure a productive and open conversation.

What are some best practices for conducting a successful one-on-one meeting?

Some best practices for conducting a successful one-on-one meeting include:
– Setting a clear agenda and goals for the meeting
– Actively listening and providing constructive feedback
– Encouraging open and honest communication
– Respecting each other’s time and opinions
– Following up on action items and commitments made during the meeting

How to follow up after a one-on-one meeting?

After a one-on-one meeting, it is important to follow up on any action items or decisions made during the discussion. This can be done by sending a summary of the meeting notes, outlining key takeaways, and next steps. It is also essential to schedule a follow-up meeting to check progress on action items and address any new issues that may have arisen since the last meeting. Regular follow-ups help ensure that the goals and objectives set during the one-on-one meeting are being met and that both parties are on the same page moving forward.