Co-hosting Options – Definition & Detailed Explanation – Meeting Technology Glossary

I. What is Co-hosting in a Virtual Meeting?

Co-hosting in a virtual meeting refers to the practice of assigning additional privileges and responsibilities to one or more participants in order to assist the meeting host in managing the meeting effectively. Co-hosts have the ability to perform certain tasks such as muting and unmuting participants, managing the chat function, and controlling screen sharing. This can help ensure that the meeting runs smoothly and that all participants are able to actively engage in the discussion.

II. Who Can Co-host a Meeting?

In most virtual meeting platforms, the meeting host has the ability to designate one or more participants as co-hosts. Typically, co-hosting privileges are given to individuals who are trusted by the host and have a good understanding of how the meeting platform works. Co-hosts may include colleagues, team members, or external partners who have been invited to participate in the meeting.

III. How to Assign Co-hosting Privileges in Different Meeting Platforms?

The process of assigning co-hosting privileges may vary depending on the virtual meeting platform being used. In platforms such as Zoom, Microsoft Teams, and Google Meet, the meeting host can typically designate co-hosts by clicking on the participant’s name and selecting the “Make Co-host” option. Some platforms may also allow the host to assign co-hosting privileges when sending out meeting invitations or through the settings menu.

IV. What are the Responsibilities of a Co-host?

The responsibilities of a co-host may vary depending on the specific needs of the meeting, but typically include tasks such as monitoring the chat for questions or comments, managing participant permissions, and assisting with technical issues. Co-hosts may also be responsible for facilitating breakout sessions, moderating discussions, and ensuring that the meeting stays on track and on schedule.

V. How Does Co-hosting Enhance Meeting Efficiency?

Co-hosting can enhance meeting efficiency by allowing the host to delegate certain tasks and responsibilities to trusted individuals, freeing up the host to focus on leading the discussion and engaging with participants. Co-hosts can help ensure that the meeting runs smoothly, that all participants are able to participate fully, and that any technical issues are addressed promptly. This can help make the meeting more productive and engaging for all involved.

VI. What are the Best Practices for Co-hosting a Meeting?

Some best practices for co-hosting a meeting include:

1. Communicate with the host: Make sure to communicate with the host before the meeting to understand their expectations and any specific tasks they would like you to assist with.

2. Familiarize yourself with the platform: Take the time to familiarize yourself with the virtual meeting platform being used so that you can effectively perform your co-hosting duties.

3. Be proactive: Take initiative in managing the meeting by monitoring the chat, addressing technical issues, and assisting participants as needed.

4. Collaborate with other co-hosts: If there are multiple co-hosts assigned to the meeting, work together to divide tasks and ensure that all responsibilities are covered.

5. Stay engaged: Stay engaged in the meeting and be prepared to step in and assist with any issues that may arise.

Overall, co-hosting can be a valuable tool for enhancing the efficiency and effectiveness of virtual meetings, allowing hosts to delegate tasks and responsibilities to trusted individuals and ensuring that the meeting runs smoothly and productively.