Meeting Scheduling and Planning Glossary

What is a Virtual Meeting Room Booking? A virtual meeting room booking refers to the process of reserving a digital space for conducting meetings, conferences, or other collaborative activities online. This technology allows individuals or teams to schedule and organize virtual meetings with participants from different locations, eliminating the need for physical meeting spaces. How … Read more

What is Calendar Blocking? Calendar blocking is a time management technique that involves dividing your day into blocks of time dedicated to specific tasks or activities. By visually blocking off chunks of time on your calendar for different activities, you can better prioritize your tasks, stay focused, and ensure that you have enough time to … Read more

What is a Meeting Cancellation Policy? A Meeting Cancellation Policy is a set of guidelines and rules established by an organization or individual to outline the procedures and expectations for canceling a scheduled meeting. This policy typically includes information on when and how meetings can be canceled, any required notice periods, and any consequences for … Read more

What is Agenda Distribution? Agenda distribution refers to the process of sharing meeting agendas with all participants before the scheduled meeting takes place. The agenda outlines the topics to be discussed, the order in which they will be addressed, and any relevant information or materials that participants need to prepare beforehand. By distributing the agenda … Read more

What is Priority Scheduling? Priority scheduling is a method used in computer operating systems and task management systems to determine the order in which tasks are executed based on their priority level. Each task is assigned a priority value, and the task with the highest priority is executed first. This ensures that the most important … Read more

What is Meeting Preparation Time? Meeting Preparation Time refers to the period of time allocated before a scheduled meeting to prepare and organize necessary materials, information, and agenda items. This time is crucial for ensuring that the meeting runs smoothly and efficiently, with all participants well-prepared and informed. Meeting Preparation Time can vary in length … Read more

What is a pre-meeting checklist? A pre-meeting checklist is a list of tasks and items that need to be completed or prepared before a meeting takes place. It is a tool used to ensure that all necessary preparations are made in advance to make the meeting run smoothly and efficiently. The checklist can include items … Read more

What is a Post-meeting Action Plan? A post-meeting action plan is a document that outlines the specific tasks, deadlines, and responsibilities that need to be addressed following a meeting. It serves as a roadmap for team members to ensure that decisions made during the meeting are implemented effectively and efficiently. The action plan is typically … Read more

What is Last-minute Scheduling? Last-minute scheduling refers to the practice of arranging meetings, appointments, or events with very little advance notice. This can occur for a variety of reasons, such as sudden changes in availability, urgent matters that need to be addressed immediately, or simply poor planning. Last-minute scheduling can be stressful for all parties … Read more

What is Cross-platform Scheduling? Cross-platform scheduling refers to the process of coordinating and managing schedules across multiple platforms or devices. This type of scheduling allows users to access and update their schedules from different devices, such as computers, smartphones, and tablets. By utilizing cross-platform scheduling tools, individuals and businesses can ensure that their schedules are … Read more